It's not what you say – but how you say it – that counts

Effective communication isn’t just what you say.  How you say it is equally important. Consider the case of Pam, Jennifer and Greg.  Pam and Jennifer were valued employees about to be discarded because of a simple communication style difference.

To read the rest of this article from the Business Journal of Jacksonville, see: It’s not what you say – but how you say it – that counts,

http://jacksonville.bizjournals.com/jacksonville/stories/2005/03/28/smallb3.html

After Jennifer researched possible solutions to a problem, she’d tell her boss, Pam, the conclusions before presenting how she’d arrived at them.  Pam felt manipulated and insulted and considering firing Jennifer.

At the same time, Pam was getting great results but sensed that her boss, Greg, was upset with her.  He looked bored and impatient in their meetings.  She’d overheard him saying she was a fuzzy thinker who didn’t have the incisive mind necessary for promotion.

She’d tried to please him by giving him more extensive reports of potential projects, especially the process by which she’d gathered the information.  She wanted to make sure he had all the details so he could make up his own mind before she presented her suggestions.

Jennifer and Greg are “bottom liners.”  They present options or conclusions first so people can analyze their reasoning to see if they’d arrive at the same ones.  Greg wants a conclusion up front so he can decide rapidly whether he likes it or whether he needs to hear more details.  Once he reaches a decision, he doesn’t want to waste his time on extraneous information.

Pam is a “processor.”  She reviews how she arrived at a conclusion before giving her favored option.  That way, people can make up their own minds, without manipulation, to see if they arrive at the same one.

Miscommunication resulting from different communication styles causes escalating hostility, extra work, diminished productivity and lost profits.

Each style has benefits, but each also creates problems.  How do you discover what they are? Ask someone who favors one style about its advantages and about the problems with the other style.

Take responsibility for matching preferred work styles and communication.  Although it’s easy to become righteous in defending your favored style of communication, results are more important than style.

People are not their titles or functions, they’re individuals and most are trying to do their best in ways that have worked for them before - despite what you may think about them because you favor your style and can justify why it’s best.

In our time, diversity makes the problem worse.

Learn to detect other people’s preferred styles and how to communicate effectively in that style.  That’s not too much for you to learn. You’re a human being, designed to learn these styles rapidly.  That’s how all babies learn to please and manipulate their parents.

Whenever possible, communicate face-to-face when something might be sensitive or at the first sign of a misunderstanding or adverse emotional response.  Don’t text or use e-mail.  Get away from your desk and share coffee or food.  Create a human interaction with two people trying to understand how to talk to each other to get the best results, not an interaction to see who is right or can beat the other person down.

I typically focus on preferred styles in about 30 different situations.  A few other examples of important communication style differences are: saying things bluntly vs. talking around a subject; preferring written vs. verbal communication; brainstorming by talking vs. talking only after making a decision; focusing on the exact dictionary definition of words vs. expecting people to read between the lines; communicating in thoughtful monotones vs. passionate variations.

Are your messages going unheard or are you misunderstanding individuals and groups with different communication styles?

Often, individuals need coaching and organizations need consulting to help them design and implement a plan that fits the situation.  To get the help you need, call Ben at 1-877-828-5543.

Stop Bullies Below The Radar

The second edition of “Bullies Below the Radar: Wise Up, Stand Up and Stay Up,” documents the personal journey to courage, strength, determination and skill of Grace, a wife and mother, who finally accepted that she was being controlled and bullied by a stealthy, sneaky manipulative husband. Grace finally accepted that for years:

• She’d lived in a frustrating, hostile marriage, full of drudgery and pain.
• Even though she hadn’t been physically abused or beaten, she’d been worn down and controlled by serving her husband and by arguing that hadn’t improved the relationship.
• She’d suffered watching herself and her children get harassed, manipulated, controlled and bullied.
• Her love, understanding, sweetness and kindness had not changed him.
• His numerous apologies simply kept her coming back, but he won’t change.

Grace discovered that she couldn’t make things better by being a peacemaker.  Tactics like begging, bribery, understanding, endless praise, appeasement, politeness, ‘second chances,’ forgiveness, sympathy and unconditional love, and the Golden Rule usually encourage more harassment, bullying and abuse.  We won’t get the results we want; we won’t stop emotional bullies or physical bullying unless we’re clear about which values are most important to us.

She stopped wallowing in negative self-talk, perfectionism, blame, shame and guilt, which had led her to get discouraged, depressed, despairing and easily defeated.  She’d lost her confidence and self-esteem.

On her journey to taking power, effectively setting boundaries and voting her narcissistic husband off her “Isle of Song,” she learned:

• To recognize the seven warning signs of bullies below the radar, including sneaky patterns of bullying behavior, and the mental, emotional and spiritual costs accepting bullying.
• To go beyond magical thinking to overcome the six most common objections to standing up to bullies.
• To stop using the nine common strategies that fail to stop bullies.
• What to do if at first she didn’t succeed.
• The seven success strategies that will be effective in any bullying situation.
• A seven-step process to plan tactics that will be effective in any particular situation.
• How to protect her personal ecology and create a bully-free future.

Applying these real-world techniques, she got strong, courageous, determined, persevering and flexible in order to stop bullies of all types – controllers, critics, exploders, pushy perfectionists, prying questioners, emotional intimidators, smiling manipulators, relentless arguers and more

Grace learned that, “History is not destiny.”  Using the step-by-step instructions presented here, Grace changed her mind-set and built her courage, character and skill.

My advice: Don't be a victim waiting forever for other people to grow up or change.  Don’t accept bullies’ reasons, justifications and excuses.  Don’t suffer in silence.  Use your own power.  Say “That’s enough!”  Say “No!”

For some examples of different tactics, also see, “How to Stop Bullies in Their Tracks” and “Parenting Bully-Proof Kids,” available fastest from this web site.

Since all tactics depend on the situation, expert coaching by phone or Skype helps.  We can design a plan that fits you and your situation.  And build your will and skill to carry it out effectively.

Should You Stop Bullies if You Feel Vindictive, Resentful?

Amy was raised to be a nice girl.  She had learned not to act if she felt angry or if she sensed any resentful or vindictive feelings within her.  When she held back because her motives weren’t pure enough, she became easy prey for her bullying brother. When they were middle-aged, her brother moved back to their small town after having been gone for 20 years.  He began spreading vicious lies and rumors about Amy.  He blackened her reputation around town and even manipulated their mother into believing that Amy had always been jealous of him and that’s why she would claim he was nasty to her.

It was all lies.  Actually, Amy had done a lot to help him and had ignored his attacks; she’d never been nasty.  He was a sneaky, narcissistic, abusive, covert bully.

But the more his poisonous words went unchallenged, the more people believed them.

Amy obsessed on what he was saying and what was happening.  She couldn’t sleep, she wallowed in negative self-talk, shame and guilt, and became grumpy and angry at her family and at work.  She got anxious and depressed.  She even contemplated suicide as a solution to her dilemma.

Amy had helped her brother so much and she couldn’t understand why he’d do these things.  She tried reasoning with him and in return he attacked her verbally, venting a lifetime’s hatred and jealousy on her.  He blamed her for all the problems in his life; all his troubles had been her fault.  He told her that she had only succeeded and had a wonderful family because she’d fooled them all and he was going to bring her down.  He wouldn’t listen to reason or any compromise she offered.

He accused her of being evil.  Her anger and desire to retaliate proved how bad she was.  Since she did feel angry, resentful and vindictive, maybe he was right and she was deluding herself by thinking she was a good person.

Finally, Amy was forced to reevaluate some beliefs she’d accepted when she was a child:

• Truth will out; good people will be justified.
• Turn the other cheek; follow the Golden Rule.
• Never act if your motives are impure; if you feel the slightest amount of anger, resentment or vindictiveness.

When she could see that the wonderful life she’d created and her teenage children’s happiness were threatened, she broke free from her old rules and roles.  She evaluated those old rules-roles as an adult with much more experience than she had when she was a child.

She could see where and when the old rules might apply, and where and when she needed new rules because she was now a responsible adult.  She realized that her most important jobs were to protect her children, her marriage and her reputation.  She felt like her old skin had been ripped open and a new sense of clarity, urgency and power filled her new skin.

She told her teenage children what she’d realized.  She’d told them secrets about her brother that she’d hidden because she didn’t want them to know how rotten he’d always been.  But she had to protect her family from someone who’d destroy it, even though he was her brother.

She told their mother the truth, even though that hurt mom.  Her mother had always tried to ignore how bad her son had been.  Now she had a choice, face the truth and side with her daughter, who’d always been good to her, or continue siding with a son who was weak and manipulative.

Amy told the truth to her friends and many of the important people in town. The hardest part for her was to overcome her reluctance and produce evidence for many of the rotten things her brother had done while he’d been gone.  There were newspaper clippings to back up what she said.

Also, she reminded people to judge by character and history.  How had she behaved to them over the years: had she lied, deceived or harmed them?  Or had she always been kindly, considerate and truthful?

Her brother had to leave town.  Amy felt sorry for him, but she knew that her responsibilities were more important that her sympathy for her brother, who was now reaping the painful harvest of the seeds he’d sown.

Most important, she had a much better sense of what she had to do to fulfill her responsibilities and that she wouldn’t allow her feelings to put her in harm’s way.  Also, she saw that she had not let herself be overwhelmed by anger or resentment.  She hadn’t blown up and lost her character or the respect of the people in town.  Instead, she had stayed calm and thoughtful, and developed a plan that succeeded.

Now, she’s much stronger, courageous and determined.

Expert coaching by phone or Skype helps.  We can design a plan that fits you and your situation.  And build your will and skill to carry it out effectively.

Teacher manipulated by ‘professional victim’, a stealth bully

This post is based on the following comment: WOW!!!  I was amazed to find your post, "How do you know if someone is your friend?" right when I needed it most.  I now know what category my daughter's best friend falls under.  My daughter has gone through MOST of the examples that were used in this post with her friend for over 3 years and because there is no hitting involved...it was hard to really label what was going on.  But terming her a "Stealth Bully" is perfect!! I actually can't believe how on target your examples were; they’re so close to what my daughter has been experiencing with a person who was supposed to be her friend.  Just recently, she finally told her supposed friend that she is going to take a break from their relationship because the friend won't stop her negative behavior.  The supposed friend had a fit at school (uncontrollable crying) and got sympathy from other students.  She told everyone my daughter was bullying her and she didn't know why my daughter won't be her friend anymore.  Her supposed friend also manipulated the teacher by breaking out into tears in the classroom and telling the teacher that she has no idea why she is being ignored.

The teacher yelled at my daughter and told her that she will not tolerate any bullying in her class.  My daughter had no chance to explain her side and is devastated at how this has blown up in her face when she is not the bully.

Tears are a very strong weapon when used by manipulative, professional victim children.  I am coaching my daughter now what to say to the teacher because I want her to learn how to stand up for her rights in a respectful way.  I am going to show her your post so that she can understand more what is going on here.  Hopefully this will make her feel better, although right now she feels everyone is on her friend’s side.  Thanks for the post!

**********

Hi,

I’m glad you found the post and that it helped.

Taking what you said as accurate and true, you and your daughter have run into a common manipulative, stealthy bullying tactic.

When someone (your daughter’s supposed friend) cries, most people assume that someone else (your daughter) must have done something bad and should be stopped.  Most people react to their assumptions and attack the designated perpetrator (your daughter).  Your daughter got labeled unfairly and without being allowed to present her side.  Also, the teacher didn’t judge by character, because bullies like your daughter’s supposed friend usually manipulate the same way repeatedly.  They can be recognized by their repeating pattern of behavior – that’s how the get what they want.  And I’d suspect that your daughter doesn’t have a pattern of bullying or abusing her friends.  Shame on that teacher for jumping to conclusions, supporting the bully and blaming the true victim.

A person who uses the crying, victim tactic repeatedly is a special type of manipulative, stealth bully that I call “Professional Victims.”  Your daughter has been victimized by a person using their hurt feelings to gain power and control; a sneaky professional victim.  We often see this between brothers and sisters who want to manipulate their parents.

You’re on the right track coaching your daughter how to stand up for herself.  However, since I suspect that she’s younger than high school age, and since adults sometimes won’t admit error in front of children, you also may need to talk with the teacher and the principal to make your daughter’s case.  Gather evidence, if you can, of other times when the supposed friend has used the same sort of tactics that depend on her feelings being hurt.

Maybe they also need a copy of the original blog post and my book, “How to Stop Bullies in their Tracks.”  My next book, “Parenting Bully-Proof Kids” and a 10 disc CD set containing both books should be out right after Thanksgiving.

Of course, the professional victim is not really a friend of your daughter’s.  Professional victims are selfish, vicious, ruthless control-freaks.  They try to manipulate authorities to defend them and to punish people they’re trying to beat into line.

Your daughter is now testing everyone at school.  She should make her case and then see who is foolish enough to believe the false friend.  Your daughter doesn’t really want to be friends with people who don’t recognize her good character, as opposed to the professional victim’s.  Your daughter may find out that no one at school sees clearly.  Well, now she knows about them.  Be resilient.  Move on and get better friends when she moves up to the next school.  She simply won’t be going to reunions with those people.  No great loss.

I know that may sound difficult if she wants to gain acceptance by a peer group.  But part of her job in life is to test the whole world and keep on her island only the people who see her worth and whom she likes.

Good luck and best wishes.

How do you know if someone is your friend?

Dana is a seven-year old with a good heart.  In order to help a new girl, Amanda, break into her school, Dana befriends her.  She talks to the girl, hangs out with her on the playground and even has her mother arrange play-dates.  Dana is cheerful and popular, and her efforts are successful.  Other children also become friends with Amanda. But, even in the beginning of their friendship Amanda often manipulates, controls and bullies Dana.  Dana wonders, “Is Amanda really my friend and what should I do?”  Here’s what Amanda does.

Actually, Amanda is a manipulative, controlling stealth bully.  Stealth bullies are:

• Selfish – When Dana won’t do what Amanda wants, Amanda gets angry.  She yells that Dana is bad.  Amanda insists that her opinions matter more than Dana’s.
• Critical – She criticizes Dana’s clothes and what Dana likes to do.  She’s gleeful when she points out Dana’s mistakes.  She’s always putting Dana down, topping her, countering her and staying one-up.  She’s always right and righteous about it.
• Hyper-sensitive – When Dana plays with other girls, Amanda says that her feelings are hurt.  According to Amanda, Dana is her best friend and she’s supposed to play only with Amanda.  Amanda says that the only way Dana can make her feel good is for Dana to do what she wants.
• Deceitful – Amanda doesn’t apply that rule to herself.  She feels perfectly free to play with whoever she wants to.  She even snubs Dana when she wants to become “best friends” for a while with the other person.
• Righteous finger-pointers – Amanda is always right and when her feelings are hurt, it’s 100 percent Dana’s fault. She always blames Dana.

Dana is mystified.  Amanda says that she’s Dana’s best friend but Dana often feels verbally abused and emotionally intimidated.  Amanda stimulates Dana’s self-doubt and insecurity.  Dana doesn’t know what she’s done wrong when Amanda is hurt and angry.

Since Dana doesn’t identify Amanda as a stealth bully, she doesn’t resist Amanda’s attempts to manipulate and control her.

My coaching with Dana’s parents awakens them to the problem.  Their daughter is being manipulated and controlled.  I teach them how to help Dana recognize the patterns of Amanda’s manipulating.

So, how can Dana decide if Amanda is really her friend?  Dana and her parents make a list based on her interactions with Amanda – what would a true friend do in each of those situations?  Using this simple method, Dana can see that Amanda hasn’t done any of those things.  Dana recognizes that Amanda is a stealth bully.

Actions speak louder than words.  Actions show you who’s a true friend.  Reasons, justifications and excuses don’t.  Just like the expression, “Follow the money,” I use the expression, “Follow the actions.”

Dana’s parents help her accept that she’s done nothing wrong.  Amanda is the one with the problem.  Amanda doesn’t know how to be a good friend. 

But the important question for Dana is not, “Is Amanda my friend?”  The important question is, “Do I want to be with a person who acts like that, whether or not she calls herself my friend?”  Whatever Amanda’s upbringing and family problems are, she will have to act better if she wants to be with Dana.

Dana is now well on her way to breaking the pattern and creating a bully-free personal space.  She’s learned a valuable lesson she’ll need in junior high school.