It's not what you say – but how you say it – that counts

Effective communication isn’t just what you say.  How you say it is equally important. Consider the case of Pam, Jennifer and Greg.  Pam and Jennifer were valued employees about to be discarded because of a simple communication style difference.

To read the rest of this article from the Business Journal of Jacksonville, see: It’s not what you say – but how you say it – that counts,

http://jacksonville.bizjournals.com/jacksonville/stories/2005/03/28/smallb3.html

After Jennifer researched possible solutions to a problem, she’d tell her boss, Pam, the conclusions before presenting how she’d arrived at them.  Pam felt manipulated and insulted and considering firing Jennifer.

At the same time, Pam was getting great results but sensed that her boss, Greg, was upset with her.  He looked bored and impatient in their meetings.  She’d overheard him saying she was a fuzzy thinker who didn’t have the incisive mind necessary for promotion.

She’d tried to please him by giving him more extensive reports of potential projects, especially the process by which she’d gathered the information.  She wanted to make sure he had all the details so he could make up his own mind before she presented her suggestions.

Jennifer and Greg are “bottom liners.”  They present options or conclusions first so people can analyze their reasoning to see if they’d arrive at the same ones.  Greg wants a conclusion up front so he can decide rapidly whether he likes it or whether he needs to hear more details.  Once he reaches a decision, he doesn’t want to waste his time on extraneous information.

Pam is a “processor.”  She reviews how she arrived at a conclusion before giving her favored option.  That way, people can make up their own minds, without manipulation, to see if they arrive at the same one.

Miscommunication resulting from different communication styles causes escalating hostility, extra work, diminished productivity and lost profits.

Each style has benefits, but each also creates problems.  How do you discover what they are? Ask someone who favors one style about its advantages and about the problems with the other style.

Take responsibility for matching preferred work styles and communication.  Although it’s easy to become righteous in defending your favored style of communication, results are more important than style.

People are not their titles or functions, they’re individuals and most are trying to do their best in ways that have worked for them before - despite what you may think about them because you favor your style and can justify why it’s best.

In our time, diversity makes the problem worse.

Learn to detect other people’s preferred styles and how to communicate effectively in that style.  That’s not too much for you to learn. You’re a human being, designed to learn these styles rapidly.  That’s how all babies learn to please and manipulate their parents.

Whenever possible, communicate face-to-face when something might be sensitive or at the first sign of a misunderstanding or adverse emotional response.  Don’t text or use e-mail.  Get away from your desk and share coffee or food.  Create a human interaction with two people trying to understand how to talk to each other to get the best results, not an interaction to see who is right or can beat the other person down.

I typically focus on preferred styles in about 30 different situations.  A few other examples of important communication style differences are: saying things bluntly vs. talking around a subject; preferring written vs. verbal communication; brainstorming by talking vs. talking only after making a decision; focusing on the exact dictionary definition of words vs. expecting people to read between the lines; communicating in thoughtful monotones vs. passionate variations.

Are your messages going unheard or are you misunderstanding individuals and groups with different communication styles?

Often, individuals need coaching and organizations need consulting to help them design and implement a plan that fits the situation.  To get the help you need, call Ben at 1-877-828-5543.

Covert bullies like to manage timing of decisions

Some bullying bosses are overt.  They yell, micromanage, criticize relentlessly, make personal remarks, are never satisfied and never promote staff. Other bullies are more covert.

For example, Abby controls her team by making quick decisions and immediately shifting into action.  If you stop to deliberate, she’ll become exasperated and question your intelligence.  Because she’s in a hurry, few people get consulted in advance and things are always done her way. Once she’s made up her mind, she won’t change direction.

To read the rest of this article from the Philadelphia Business Journal, see: Covert bullies like to manage timing of decisions http://www.bizjournals.com/philadelphia/stories/2008/09/08/smallb3.html

Abby tries to control her managerial peers with rapid decisions.  Her arguments for speed can be very persuasive: No one wants to be thought of as “slow or stodgy.”

On the other hand, Alex moves with great deliberation and caution.  He’s just as controlling as Abby, but in the opposite way.  He wants to chew and digest all the details before he’ll decide.  If you want to move rapidly, he’ll become exasperated and question your intelligence and good judgment.  Because he controls the snail’s pace, few people even bother making input anymore.

If he doesn’t want to implement a plan, he’ll say he needs endless information and reflection.  Usually, his deliberations push so hard against deadlines that everyone has to work hectically at the last minute, including weekends.  He doesn’t mind because he’s still in control.

Alex tries to control his managerial peers by delaying decisions.  His arguments defending deliberation and caution can be very persuasive.  No one wants to be labeled “thoughtless or careless.”

People who are concerned with making good decisions will adjust their processes and timing to fit the situation.  Some decisions can be made with extensive input and deliberation, while others demand unilateral and rapid action.  Each style can be successful or have disastrous consequences, depending on the situation.

The rapid responses of many small businesses secured them productive niches while corporate goliaths deliberated.  Similarly, decisions made in the blink of an eye – based on accurate intuition, the hair standing up on the back of your neck or a wrenching in your gut – can save your life or business.  If you wait for proof, it will be too late.

But, of course, we don’t want someone building a bridge or an airplane based on snap decisions.

Be warned: Abby and Alex’s covert, controlling techniques are used just as much between couples in personal life and in family businesses.  However, the same mindset and methods that work to manage peers in corporate life can be effective in those more personal situations.

How you cope with bullies using these styles depends on whether you’re a peer, a supervisee or a supervisor – see complete article for details.

There are no formulas, but there are guidelines.

Often, individuals need coaching and organizations need consulting to help them design and implement a plan that fits the situation.  To get the help you need, call Ben at 1-877-828-5543.

Stop Internal Wars and Negative Self-Talk

Jane was stuck in an internal war.  Every time she made some progress toward goals she’d been pursuing for years – cleaned her house, did things on her to-do list, met people she’d wanted to, signed up for classes toward a better job, courageously risked being honest – she’d start beating herself up in ways she was familiar with since childhood. A part of her would say, in an old, familiar voice, “Who do you think you are, you’ll never succeed, you’ll fall back into being a failure, you’re fat and ugly, you’re not good enough to stay on track, you’re weak at your core, you’ll never do the right thing, you’ll fail like you always do, no one likes you, no one will love you, you’ll be alone all your life.”

Then she’d isolate herself and start picking on herself physically.  That’d only make things worse.  She’d feel ashamed and guilty.  “Maybe they’re right,” she’d think.  “I’m not good enough.  I’ll always be a mess.  I’ll never change.  I’ll never succeed.”

She’d become angry at her parents and all the people who’d taken advantage of her, at all the people who weren’t supportive now and finally at herself.  And the cycle would continue; a little success leading to self-loathing and predictions of failure, followed by anger at everyone in her past and present, followed by more anger and self-loathing.  After several wasted days, she’d get herself together to try once more, but the emotional and spiritual cost of each cycle was huge. Self-bullying – negative self-talk, an internal war between the side of you that fights to do better and the side that seems to despise you, that’s full of self-loathing and self-abuse – can go on a whole lifetime.  Of course, the effects can be devastating – anxiety and stress, discouragement and depression, loss of confidence and self-esteem, huge emotional swings that drive good people away and attract bullies and predators.

Perhaps the worst effect is a sense of desperation and panic, isolation and loneliness – it feels like this has been going on forever and doesn’t look like it will ever end; every failure feels like the end of the world; like there’s no light at the end of the tunnel.  You feel helpless and are sure that it’s hopeless.

Or maybe the worst effect is marrying someone who bullies you and stimulates your most negative self-talk.

This is not a war between the left and right sides of our brains.  This is usually not our being taken over by an evil spirit that needs exorcised psychologically.

This is usually a battle between two sides of us that split apart because of terrible, overwhelming pressure when we were kids.  Back then, we didn’t know how to cope with the horror so we split into two strategies that have been battling with childlike intensity and devotion ever since.

On the one hand, we fight to feel inspired and centered and to do our best; to be courageous and bold and fierce; to try hard, be joyous and hope for success.  On the other hand, we fight to make us docile and not try to rise above our meager lot in life, to accept what they tell us and give up struggling against them so they’ll let us survive, to motivate ourselves by whipping ourselves so we’ll make enough effort and do the right things, and maybe then they’ll give us something in return and we’ll have those feelings of peace and joy.

Both voices want us to survive and to feel centered, peaceful and filled with joy.  Each takes an opposite path to get there.  Instead of a psychological exorcism, we need an internal reconciliation and a release from old battles with our external oppressors and between our internal, battling voices.

The inner goal is clear: We’ll be whole and unified, both sides will be working together toward the same end (http://www.bulliesbegoneblog.com/2008/04/25/getting-over-parents-who-wound-their-children-the-2nd-stage-of-growing-up-and-leaving-home/#more-35): the different possibilities for action will be presented to us in the encouraging voices of coaches; we’ll be inspired and motivated by encouragement, not whipping: we’ll have an adult sense of our strength and capability; we’ll feel like we can cope successfully without tight control over everything and we’ll act in a timely manner; situations won’t put us into a panic; mistakes won’t be a portent of doom.

The path or process toward that goal varies with each individual.  It’s not easy; it’s not instantaneous.  There are steps forward and steps back.  Sometimes it will seem like we’re back at square one.  It requires great helpers and guides.  But, as we are able to step back more and more easily and look with adult eyes at the big picture, we’ll recover our poise and press on more easily. Have I ever seen these wars overcome?  Many times.

For example, Jane finally made internal peace.  Her warring sides accepted that they had the same outcome – making a good life for her, filling her with the joy she’d always wanted to feel.  They realized that neither side could defeat the other; their only hope was to work together using adult strategies of motivating her to take actions that would help her succeed.  They saw that her situation now, in middle age, was very different from when she was a helpless child and had to depend on parents who seemed to despise her character, personality and style.

In order to end the external war, she moved far away from her birth family and cut off contact.  She started a new life.  She knew she’d have to bear unbearable loneliness until she made friends and loves worth having.  It wasn’t easy but she did it.  You can too.

Stop verbal abuse by a know-it-all boss

Iris’s manager knows everything.  He bullies Iris and her co-workers by being right and righteous; he’s sarcastic and demeaning.  He destroys teamwork by his constant criticism.  There’s never a word of praise, only correction and put-downs delivered in a haughty voice.  Every sentence starts with an unspoken, “Well, stupid, you should know …” or an exasperated, “I’m so frustrated; you’re so incompetent.” He acts superior while he runs down each employee to the other managers or bigger bosses.  He lists their faults and every mistake they’ve ever made.  There’s never a word of praise for their many accomplishments.  He seems to enjoy making each critical, hostile remark.  He says that it’s for their own good; it’ll help them become perfect.

Iris feels chastised, like she’s a child being corrected by a harsh parent.  She’s worked at the company for 15 years; her boss for 5.

What do you think should she do about his bullying?

Iris’s manager’s style of leadership is like the statement attributed to Captain Bligh of the Bounty, “The beatings will continue until morale improves.”  His verbal abuse creates a hostile workplace and it destroys her confidence and self-esteem.  She wonders if there’s a kernel of truth in what he says.  She’s also afraid of protest because he is her boss and she should respect his position, confrontation is distasteful and she might lose her job.

Iris is in a tough spot.  Her boss is a well-known type.  First, he’s a know-it-all who enjoys putting down people.  Second, he’s also the town gossip, dishing the dirt on everybody.  Bullies like him rarely change because of pressure from below.  After all, he does know best.

Doesn’t he sound like some parents we all know who think that the best way to help their children is to pound them relentlessly and embarrass them in public?  Deep down, these merciless parents do feel self-satisfied and righteous. Know-it-all bullies and town-gossips sometimes change when there’s strong, consistent pressure from above.  The pressure must be coupled with, “Change or you’re gone.”  But Iris’s manager has made himself seem indispensible to the bigger bosses, so Iris will have some difficult choices:

• Be as straightforward as she can with the bigger boss, knowing that her manager will find out and try to get her fired.
• Go to the bigger boss with most of the team, in hopes that the weight of numbers will sway the bigger boss.
• Find a bigger boss that she thinks will act wisely and keep her from getting terminated.
• Transfer to another department or look for another job – which is hard since Iris’s been there 15 years.
• Take it as best she can until she retires.

Iris should realize that her manager will take whatever she does as mutiny and will try to strike back.  I’ve rarely seen know-it-alls and town-gossips change.  Iris’s in a tough fight.

Coaching and the book, “How to Stop Bullies in Their Tracks,” helped Iris see her boss as a bully.  She realized how skilled she was at work and that she could get other jobs.  She refused to waste 8 hours a day for the rest of her life in workplace-hell.  Her determination and courage soared.

She used the five-step process and decided to go to the big boss.  But the big boss only gave Iris a lecture on how valuable Iris’s manager was.  The big boss wouldn’t even let Iris make her case.

Two bullying bosses were two too many for Iris.  She resigned.  She was surprised when she rapidly received a number of better job offers.

Iris said that the big inspiration for her came when she had a name for what was happening – “bullying.”  That freed her from her self-imposed restraints.  She said that she felt the weight of the world lifted from her shoulders.  She now feels free and alive like she hasn’t for years.

I think that self-esteem begins with actions.  Strategic action (whether it works out the way we hope or not) increases confidence and self-esteem.  Iris got herself out of a situation that she couldn't change.

She was successful.  Notice I say that without any knowledge of the future – whether her new job will be better in the long run.  Success is measured by the right actions you take, not by how wonderful it works out each time.  In the long run, as you keep taking the right actions every day, you'll get more of the results you want.  And your personal and work space will have fewer bullies to bother you or waste your time.