Managers must be proactive to effectively handle smear campaigns

Suppose you’ve bitten the bullet and fired an employee for cause such as fraud, harassment or behavior inconsistent with your organization’s values.  And now your reputation is being tarnished because the employee and his friends are bad mouthing you.  They want to generate fear of and antagonism toward management. To read the rest of this article from Business First of Louisville, see: Managers must be proactive to effectively handle smear campaigns http://louisville.bizjournals.com/louisville/stories/2006/11/06/editorial4.html

Your overall goals are to resist the insidious smear campaign, maintain your reputation and establish the company’s support of its values and integrity, especially when dealing with sensitive personal information.  But, even though you have good evidence to justify firing the employee in question, you can’t reveal confidential, personal information in your defense and you want to minimize the risk of a defamation claim.

How can you get your side of the story across?

Here are some suggestions – see the complete article:

A great cue card for a conversation is: “We don’t discuss our employees’ personal issues with their co-workers because those issues are confidential.  I’m sure you wouldn’t want your personal issues discussed with others.”

“Unfortunately, sometimes, employees who have left the company or their supporters provide incorrect or incomplete information about their separations.  This starts rumors in the workplace and is very disruptive.  I’m glad that you came to me with your concerns.  I hope you understand that we need to take the ‘high road’ and continue to maintain these matters in confidence.”

Of course, some people will enjoy thinking the worst of you but most people will give you the benefit of the doubt if they’ve come to trust your integrity and judgment.  They’ll base their judgments on what you say and do day-to-day, before there’s a situation like an employee’s sudden dismissal to deal with.

If have a reputation for being open, honest and trustworthy, your employees will be more likely to accept that you acted with cause even if you can’t outline the specifics.

But if you’ve earned a reputation for being arbitrary and autocratic, employees will believe the worst – no matter what really happened.

Ultimately, you expect good employees to understand the need for confidentiality.

In addition to value statements containing general words such as trust, integrity, honesty and respect, specifically state company values as situational expectations of behavior. For example:

• We aren’t negative, don’t grumble, don’t feed the rumor mill, and don’t leave anonymous hate mail.  If we have an issue with someone or some decision that affects performance – not just a matter of personal taste or style – we go directly to the source and talk appropriately and professionally.
• If we don’t get what we want, then continued participation in negativity, the rumor mill and smear campaigns is participation in a one-sided attack on management, and will be evaluated as behavior below standards of team performance.

Sometimes, the smear campaigners, like terrorists, will attack you for stifling free speech.  Stand your ground.  We always put limits on what we say in public.  For example, free speech does not include shouting “fire” in a crowded theater, slander or promoting treason.

Legitimate leaders must take a strong stand to resist smear campaigns or they’ll create a power vacuum that will attract the most hostile and ruthless seekers of power.

Whose Job is it to Stop Bullies in Schools?

In his recent ABC news opinion column, “Want to Stop Bullies?” Lee Dye cites new studies that claim that:

1. Girls are more likely than boys to intervene to stop bullying than boys are.
2. Girls intervene more because they’re expected to by their parents, best friends and favorite teachers.
3. Popular males are more likely to pick on weaker boys, while unpopular, weaker but aggressive boys are more likely to pick on girls.

Of course.  So what?

I’m glad Mr. Dye is speaking out and I share his desire to stop bullies and harassment, bullying and abuse in schools.

The reason I’m sarcastic is that I think these studies, done by interviewing 269 middle school students in four schools in North Central Florida, are typical of the thought process and pseudo-scientific research that says that if we knew more we could design better programs to stop bullies.  And they imply that we can’t have successful anti-bullying programs until we have more research.

However, this research adds nothing we didn’t already know.  And the generalizations are contradicted by evidence from the recent suicide deaths of four girls in Schenectady, New York.

We already know that getting the kids involved in anti-bullying programs is critical.  We already know that it’s crucial to teach children what to do when they are bystanders and see bullying.  In order to incorporate that knowledge into anti-bullying programs, we don’t need to wait until there’s more pseudo-science research to prove that point.

In summary, we know that it’s everyone’s job to stop bullying in schools and everyone’s help is necessary, especially the kids.  No one group can make a program work if the other members of the local community resist or are uncaring.  The programs in New Hampshire are only the latest reports documenting what we know already.

Successful programs have the seven elements crucial to success:

1. The programs specify acceptable and unacceptable behavior
2. Children are taught specifically what to do if they’re bullied or if they’re bystanders
3. The programs involve everyone – school board members, police, principals, teachers, administrative staff and bus drivers, the kids, and at least a vocal, core group of parents.
4. Consequences are clear and effective action rapid
5. Courageous and proactive administrators, school principals and teachers
6. Kids are also trained at home not to bully and how to stop bullies
7. All steps are implemented simultaneously

Anti-bullying laws are necessary to force reluctant or uncaring district administrators and principals to act.  They’re also necessary to protect principals and teachers who do act from bullying parents who defend their little terrorists and threaten to sue the principal and school for harassing their little bully.  That’s like in the Harry Potter series where Lucius Malfoy protects his vicious son, Draco.

The biggest problem in stopping bullies is not the lack of research about bullying: It’s the lack of skillful effort being put forth by the most caring people.  At many schools, well-meaning principals and teachers need to join forces with a core group of parents to get programs in motion.  At other schools, frustrated and angry parents need to rally other parents in order to force uncaring or cowardly school district administrators and principals to make effective school policies and then take act promptly and strongly.

Stop School Bullies with Anti-Bullying Programs

As reported in separate stories by Yadira Betances and Margo Sullivan in the New Hampshire Eagle Tribune, some middle schools are effectively implementing anti-bullying, anti-abuse programs.  The recent suicides of four teenage girls may stimulate a sense of urgency.  There are some differences in the programs to stop bullies, but both have the seven elements crucial to success. 1. The programs specify what acceptable and not acceptable behavior is General statements about respect and empathy are not enough.  These programs give graphic examples of many forms of harassment, bullying and abuse.  The unacceptable violence ranges from prejudicial put-downs and personally demeaning or mocking comments, to repeated acts of supposedly accidental tripping and shoving, to physical attacks.  The programs point out that bullies may act any where – on the school bus, by the lockers, in the lunchroom, in the playground and in classes.  In successful programs, the specific list of unacceptable behaviors evolves as new incidents arise.

2. Children are taught specifically what to do if they’re bullied or if they see someone being bullied Critical to the programs’ success is that kids stick up for other kids.  The kids always know who the habitual bullies are.  The principal, teachers and staff must also.  Ignorance is not an acceptable excuse.

3. The programs involve everyone School board members speak out against bullying and review and support the programs.  Principals and teachers are involved.  Administrative staff and bus drivers are trained and supported.  The adults set the tone: No bullying allowed.  The adults are proactive, not merely reactive.

Most heartening is the involvement of the students.  Kids lead the way in promoting the programs within their schools and in presenting it to other schools.  Education is on an emotional level that’s age and grade appropriate.  Fifth graders learn differently than seventh graders do.  Most kids are excited to know they’re important participants in the programs and they know they’ll be listened to, supported and protected by the adults.

Parental support is critical; especially a core group of parents dedicated to supporting the principal and teachers.

The programs and policies are public; everyone who works at the schools, every kid and every parent knows what the ground rules are.

4. Consequences are clear and action immediate Programs fail if repeat bullies are allowed to continue bullying during lengthy therapy and education processes.  The first task of the adults is to make the schools safe.  That often involves isolating or removing bullies rapidly.  Rehabilitating or converting habitual bullies takes second place.

5. Administrators, school principals and teachers are courageous Their moments of truth are when they have to face irate and bullying parents who defend their little terrorists by threatening to sue the principal and school for harassment.  That’s like in the Harry Potter series, when Lucius Malfoy protects his vicious son, Draco.

In order to survive those moments, principals need to have good documentation, staff needs to pool written reports and school district administrators need to back the program.  A good lawyer helps make staff’s efforts legal.

Critical to the programs’ success is a vocal group of parents supporting the principal’s actions.

6. Individual training of kids takes place at home Teach children not to bully to get what they want or to make themselves feel better.  Also teach them how to respond successfully to bullies; from learning to use verbal skills to learning how to fight back physically if necessary.  Face it; some bullies won’t stop until you beat them up.  Physical consequences for repeated physical actions are a good lesson for them as they grow up.  A child’s effective self-defense sends a different message to bullies than does any repeated beatings they might have gotten at home.

Successful self-defense also increases a child’s self-esteem and self-confidence, and is good preparation for the world children will face as adults.

7. All steps are done at the same time There is no one cause of bullying – like bad parents or uncaring teachers or cowardly principals or rotten kids – so programs won’t succeed if they focus on only one aspect of the problem.  Successful programs get everyone involved to stop behavior that affects everyone.  They work at the individual level, the classroom level, the school level and the district level.

Legal weapons against school bullies and cyberbullying

The New Year has been welcomed by a number of articles and blog posts describing legal weapons to help school administrators, principals, teachers and parents take action against all types of bullies. Some recent examples:

• In her blog post, “Banning Cyberbullies,” Joanne Jacobs reports that in California, cyberbullying at school or during school activities will be banned and punished.  The original article, “School Cyberbullying law takes effect Jan. 1,” was in the Inland Valley Daily Bulletin.
• The blog post, “Kansas vs. Cyberbullying,” reports on anti-bullying policies throughout Kansas.  The original article, “Anti-bullying plans and policies for area schools,” in the Topeka Capital Journal details the anti-bullying plans that each school district must provide this year.
• In Barcelona, Spain, a “school ordered to pay 30,000 Euros in damages in bullying case,” for allowing bullies to abuse a student for two years.  Part of the evidence documenting the abuse was in a school video.

These are only a drop in the bucket, but I’m glad some states and individual school districts are making laws to protect children from bullies and bullying.  We need new laws because so many administrators are cowards.  They’re afraid they’ll be sued by parents who want to protect their little terrorists.  Therefore, we need to require administrators to act and also to protect them from legal suits when they do act.

The amount of bullying allowed in a school is completely dependent on the administration and teachers in their tussle with parents.  I’m from Denver and know Columbine High School very well.

On an individual basis, parents must teach children how to face the real world in which they’ll meet bullies all their lives, even if the children are small and outnumbered.  That’s independent of the type of bullying – cyberbullies, physical bullying or verbal harassment or abuse.

Sometimes, a child can handle a bully by himself, beginning with peaceful, non-violent tactics and moving step-wise toward being more firm and eventually fighting to win.  Or, depending on the situation, just get the fight over with the first time.  Other times, adult help is needed.

As I show in my books and CDs of case studies, “How to Stop Bullies in their Tracks” and “Parenting Bully-Proof Kids,” bullies are not all the same, but their patterns of behavior, their tactics, are the same.  That’s why we can find ways to stop most of them.

Most children will naturally bully the weak or different.  Children must be taught, primarily by parents, if they’re going to learn to be more civilized.

In addition to professional experience as a coach and consultant, I learned practical, pragmatic methods growing up in New York City and then watching our six children and their friends and enemies.

True bullies will take empathy, kindness and tolerance as weakness.  They’ll think we’re easy prey.  It will encourage them, like sharks, to attack us more.  Bullies will show you how far you need to go to stop them.  Get out of your comfort zone and stop them.

When children learn how to stop bullies in their tracks, they will develop strength of character, determination, resilience and skill.  They’ll need these qualities to succeed in the real-world.

Is non-violent resistance really effective against bullies?

The success of Mahatma Gandhi and non-violent protest or non-violent resistance is often cited as absolute proof that such non-violent methods can defeat oppression and stop bullies.  That idea is often linked to the assertions that the world was a simpler place back when people came together face to face, a small group of committed people can change the world and there’s nothing we can’t accomplish. As much as I almost always try non-violent techniques first, I disagree strongly.  You’re better off thinking of non-violent protest as a method, a strategy or a tactic; not as a philosophy.

Let’s examine non-violent protest as if its truth as a philosophy can be tested against history.

Gandhi-ji was successful against the British and I wouldn’t argue that any other tactic he could have employed would have succeeded.  But his success only proves that in that particular circumstance, lead by that unique individual spirit, the tactic of non-violent protest was successful in getting the British to leave India.  Do you think that non-violent resistance would have been effective in India in 1857?  Or that it would help the Indian people now against Pakistan (or vice versa) or against the Muslim terrorists who recent launched their attacks in Mumbai?

I remember Martin Luther King, Jr. and the civil rights movement.   I was actually in Chicago when he led the march and rally.  Do you think he would have succeeded in leading a march in Chicago in 1920 or New York in the 1830’s (read about the mass atrocities and killings during the riots there)?  Do you think the movement would have succeeded integrating schools in the South without the Federal troops willing to shoot?

Gandhi and Dr. King were in the right places at the right times for the methods they chose.  Would either have even gotten obituaries in the newspapers if they tried non-violent protest in Hitler’s Germany, Stalin’s Russia, Mao’s China, Bosnia, Rwanda or Darfur, or against the Ayatollah or Sadam Hussein, just to name a few?

The wisdom and lessons of history are clear, whether we like them or not.  They’re found in the great literature of the world, as well as in the facts we know:

• The world was never a simpler place.  Try living your life on a self-sufficient farm, especially when the locusts or drought or flood or fire comes.  Or when a conquering horde comes over the hill to kill all the men and take the women and children into slavery.  That was dealing with problems face to face.  Remember in the Iliad what happened to mighty Hector’s wife and son.  No unemployment insurance, retirement funds or welfare.
• A small group of people can change the world.  Usually that’s what has happened, whether they start a Renaissance or a dictatorship or they’re called the Founding Fathers or Mothers.
• Although there are many things we’ve accomplished through science and technology in the physical, material world, there are many things we can’t accomplish in the organic, living world.  We will never have world peace.  We will never have a global society that encourages and makes possible everyone’s individual freedom.  Power is a reality of human nature, not freedom (as much as we Americans value it).  Protecting me and mine against you and yours, or people grabbing what they want is a reality of human nature.
• In response to a question about peaceful, non-violent protest being effective when facing Chinese soldiers with machine guns, the Dali Lama said, about two years ago, that had we stood there and prayed and chanted and reasoned, they simply would have shot us all.  Similarly, the Quakers in Pennsylvania were barred from holding office because their peaceful methods did not protect the colonists they served from Indian attacks.
• History shows that, for the most part, those who succeed practicing non-violence live in caves, deserts, misty mountains or monasteries.  Usually, they live on practically nothing or are supported and taken care of by people who brave the world in which violence is a probability.  For example, Gandhi could live poor and politically active because, in part, he was supported by the efforts and money of one of the richest women in India.

To think that we can have sustainable world peace is to indulge in childhood, magical thinking – very 60’s and 70’s.

So what can we do?  Keep working at it; be strong, skillful and resilient in your efforts; think strategically, being right isn’t enough.

Start with your personal world.  Deal effectively and individually with the bullies you find, whether they be face to face or cyberbullies, bullies at work, home or school.  Help make laws against those behaviors, but if you want society or the government to actively guarantee security, you will create Big Brother and you won’t like the consequences.

Think of non-violent protest and reasoning as initial tactics to employ.  Sometimes they’ll be effective.  Bullies will show you if non-violent protest enough to stop them.  But if non-violent resistance doesn’t stop a bully, you have to be more clever and firm.  History actually shows that usually the best way to prepare for peace is to be strong enough to wage war successfully, despite the seductively catchy bumper sticker to the contrary.  Remember, no method succeeds everywhere and every when.

Prepare yourself to be ecstatic and joyful in the world the way it is, whether you decide to change it or not.  That joy and ecstasy are signs of the saints.  As much as the world is full of all the awful things we can think of, it’s also full of beauty, grace, love and nobility.  Fill yourself with joy in the face of the full range of life.

If you can’t be happy until the world is totally peaceful and all the problems are solved, you’ll have a lousy life.  That would be a waste of your potential for wonder, awe and joy, as well as for effecting change … even knowing that change won’t last beyond your life span.