There are toxic people in every environment – toxic family, toxic friends, toxic lovers and toxic coworkers. If you don’t recognize and respond effectively to toxic, bullying coworkers they can make your life miserable, harass you, turn the rest of your team against you, scapegoat you and even get you fired. For example,

Jane is known to be difficult, obnoxious and an out of control retaliator. But she’s very bright and hard working so management tends to minimize the problems she causes, overlook the tension, hostility and chaos she creates, and explain away her behavior by saying, “That’s just Jane. She must have a good heart.” She specializes in vendettas. Most people are afraid of her; they usually walk on egg shells around her and try to avoid setting off one of her tirades.

The bosses make you the leader of an important project that requires tact and people skills because they don’t trust Jane. Jane is enraged. Sometimes she blames and threatens you – you stole her job, she’ll report everything you do wrong, she’ll ruin your reputation and she’ll get you fired. Sometimes she acts sweet – as if she wants to be your best friend. Sometimes she tries to make you feel guilty so you’ll refuse to lead the project she thinks should be hers – that’s the only way you can prove to her that you’re a good person and her friend.

Is Jane right? Are you sneaky and manipulative and have you wronged her? Or is this a misunderstanding you can overcome so she’ll still be your friend?

How can you distinguish a friendly coworker who’s justifiably upset from one of these toxic bullies? Simple. You look for patterns in how Jane acts and how you and others feel when you’re around her.

Typically, toxic coworkers have patterns in which they:

Are selfish and narcissistic – it’s always about them; only their interpretations and feelings matter. Only their interpretations are true.
Are sneaky, manipulative, back-stabbing stealth bullies.
Are over-reactive, control freaks – their interpretations give them permission to search and destroy, no matter how slight or unintentional the insult. They throw fits and attack or embarrass people they’re upset at.
Act sweet one time only pry out people’s secrets and look for the opportunity to strike back even more. Remember, they’re acting polite doesn’t mean they’re nice.
Will openly lie and deny it. They’re always 100% convinced and convincing.
Relentlessly disparage, demean, spy on and report “bad” conduct (often made up) about their targets.

Typically, teammates of these bullies should ask themselves:

Are you afraid of what Jane might do or that Jane won’t be friends with you?
Does she threaten you?
Have you seen Jane attack, manipulate or lie about other targets before you?
Does Jane apologize but not change or even strike back later?
Does Jane tell you that you’re special and she’d never go after you?
Does Jane make efforts to be reasonable and to overcome misunderstandings, to say that the problem is partly her fault and then does she make amends and change?

Of course, you want to be careful that you’re not overreacting. You want to know if you’re seeing their actions clearly. But if you answer the first five questions with “yes,” and the last one with “no,” you should beware.

When you identify Jane as someone who is relentless, implacable and has no conscience in pursuing her targets, you know what you’re dealing with. She’s out to destroy you just like she went after other coworkers in the past.

Your first thought may be, “How can I win her friendship?” or it may be, “She’s suffered so much in her own life, how can I not forgive her?” If you follow these thoughts with feelings of kindness, compassion and compromise, if you don’t mobilize to protect you life, limb and job you will be sacrificing yourself on an altar of silly sentimentality.

I take a strong approach: Recognize evil and recognize crazy or out of control people who won’t negotiate or compromise. The Jane’s and John’s of this world are bullies, abusers and predators that do tremendous damage. They’re why well-meaning people have to consult with experts. Remember, you would have already resolved situations with coworkers who are reasonable, willing to examine their own actions honestly, and to negotiate and compromise. You need help with the terminators that you face.

So what can you do?

Divide your response into two areas:

Will – determination, perseverance, resilience, endurance, grit.
Skill – overall strategy, tactics and the ability to maintain your poise and carry out your plan.

Will

Convert doubt and hesitation into permission to act and then into an inner command to act effectively. Until you have the will, no tactics will help – you’ll give in, back off, bounce from one strategy to another and you'll fail, even with the best plan.
Don’t let your good heart blind you to the damage she’ll do to you. You’ve already given her second and third chances. That’s enough. She’s not merely misunderstanding you in any way you can clear up; logic, reason and common sense aren’t effective with the Jane’s of this world.
See Jane as a terminator – she’s relentless, implacable and has no conscience. Under her human-looking skin she’s out to destroy you. Your good heart and attempts to reason politely won’t stop her.
Assume that you can’t rehabilitate or convert Jane in your life time. That’s not what they pay you for at work anyway. You’re merely Jane’s coworker with an important personal life, a personal island that needs protecting. Let Jane’s therapist change her in professional space and on professional time that she pays for.
You don’t owe her anything because she got you the job or rescued you from drowning. She’s out to get you and you must protect yourself. Let Jane struggle to change on someone else’s professional time. Don’t put your reputation, your job or your family’s livelihood in harm’s way. Don’t minimize or excuse. Deal only with Jane’s behavior.

Skill

All plans must be adjusted to your specific situation – you, Jane, the company, your personal life. Added complications would be if Jane is your boss or the manager of your team likes her or is afraid of her and will collude with her against you.
Don’t believe Jane’s promises; don’t be fooled if she acts nice and sweet one time. Pay attention to the pattern of actions. If she’s sweet, she’s probably seeking to get information that she can use against you.
Don’t expect her to tell the truth. She’ll say one thing to you and report exactly the opposite to everyone else. She’ll lie when she reports bad things you have supposedly done. She knows that repetition is convincing; eventually some of her dirt might stick to you. Have witnesses who’ll stand up for you in public.
Don’t argue the details of an interaction to try to convince her of your side. State your side in a way that will convince bystanders. Always remind bystanders of your honesty, integrity and good character, which they should know.
Document everything; use a small digital recorder. Find allies as high up in the company as you can. When you report Jane, be professional; concentrate on her behavior, not your hurt feelings. Make a business case to encourage company leaders to act. It’s about the money, coworkers and clients that the company will save when they terminate Jane.
When you listen to voice mails from Jane or talk with her in person, tighten the muscles of your stomach just below your belly button, while you keep breathing. That’ll remind you to prepare for a verbal gut-punch.
Get your own employment lawyer and a good coach to strengthen your will, develop your courage and plan effective tactics.

Each situation is different – you, the toxic coworker and the rest of the company. The need to protect yourself and your career remains the same, while the tactics vary with the situation. All tactics are situational tactics.

Stop Toxic Coworkers and Other Bullies